How to get an NTIN: step-by-step product registration in Kazakhstan’s National Catalog

Step 1. Company registration via EDS

Before adding products, the organization or sole proprietor registers in the catalog. Sign-in is done with the electronic digital signature (EDS) — the same one used for tax reporting and government services. So the first practical question is whether your EDS is valid and who physically holds it.

If the signature has expired or is issued to a person who no longer works at the company, that is where you need to start. Without a working EDS you cannot go any further.

Step 2. Check: the product may already be in the catalog

Not every product needs to be described from scratch. Many items are already in the catalog — added by the manufacturer or another participant in trade. The search runs by name or by the global GTIN barcode, if the product has one.

If the product is found, you work under its ready code. If not, you move on to creating a card. This step saves the most time: there’s no point duplicating what has already been digitized.

Step 3. Filling in the product card

The card is the product’s digital passport. The more complete and accurate the data, the higher the chance of passing moderation on the first try. Empty or contradictory fields are the main reason for rejections and repeat attempts.

What usually needs to be provided is worth gathering in advance into a single table, so you don’t hunt for data as you fill it in.

• product name and classification
• trademark (brand) and manufacturer
• country of origin
• dimensions, weight, composition, or characteristics
• standardization and conformity-assessment documents where required
• product images

Step 4. XTIN: when you need to sell right now

While the card is in moderation, the product doesn’t necessarily have to be frozen. The system issues a temporary XTIN code — it is generated automatically and allows operations for a limited term, usually about a month.

XTIN is a bridge, not a finish line. It gives you time to calmly bring the card to approval, but full trading must be under the permanent NTIN, so leaving the processing “for later” is risky.

Step 5. Moderation and the permanent NTIN

After submission the card is reviewed by the catalog operator. In practice goods for sale pass moderation in up to 3 business days, and items for public procurement in up to 10, because more requirements apply to them.

After approval the product receives a permanent NTIN. From that moment the code can be listed in the ESF, SNT, and cash register receipt — the product is fully legal in circulation. If a rejection comes back, the reason is visible in the card: usually incomplete data or a missing document, which need to be completed and resubmitted.