A single product is added to the NKT in five minutes. A thousand products is already a project: they need to be classified, their characteristics brought to a uniform format, documents attached, and you must avoid getting stuck in moderation rejections. Here the upload method decides a lot.
The catalog supports three paths: a manual web form, a bulk Excel template, and API integration. Let’s look at which suits your volume and accounting system, and why on large product ranges businesses increasingly take digitization turnkey.
Upload methods
How to digitize your product range for your volume
- 01Web form
- 02Excel template
- 03API integration
- 04Batch moderation
- Web — for individual products
- Excel — for dozens and hundreds of items
- API — for a regular flow from the accounting system
- Clean data upfront saves days in moderation
Web form: when there are few products
Manual entry through the portal interface is the simplest path. It suits cases where items number in the units or dozens and need to be added rarely. Everything is visual: you see each field, the hints, and the card status.
The downside is obvious at volume: a hundred products by hand is a hundred identical forms, where it’s easy to make a mistake and hard to keep a uniform description style. For a one-off task it’s fine; for regular work it’s costly in time.
Excel template: bulk upload in a batch
For dozens and hundreds of products there is an Excel template: you download a file with the required columns, fill in the rows, and upload everything at once. This is dramatically faster than the web form and lets several people prepare the data in parallel.
But the template has its own rules: columns, formats, required fields. An error in the file structure or a missing column causes the whole batch to fail. So Excel favors careful data preparation before the upload, not after.
API: a flow from the accounting system
If products are constantly added and changed, manual exports quickly go stale. API integration links the NKT with your accounting system (for example, 1C or an ERP): cards are created and updated automatically, and the codes are returned back into accounting.
This is the most robust option for an active product range, but also the most demanding: it needs configuration on the accounting-system side, field mapping, and testing. It’s not worth standing up an API for a one-off hundred products — it pays off on a flow.
| Method | Who it suits | Upside | Limitation |
|---|---|---|---|
| Web form | Units and dozens of products | Simple and visual | Slow at volume |
| Excel template | Dozens and hundreds of items | Fast bulk upload | Strict file format |
| API integration | Active, changing product range | Automation and link to accounting | Needs setup and testing |
Where time is lost at volume
The upload method is only half the job. On large product ranges the main time is eaten by data preparation: correct classification, uniform characteristics, standardization and conformity-assessment documents, images. One incomplete column in the template — and the batch of cards is sent back for revision.
The cleaner the data upfront, the fewer rounds of moderation. So it’s more profitable to plan bulk digitization as a project with a quality check before the upload, rather than dumping it “as is” and dealing with rejections one by one.
Turnkey digitization: when it’s more profitable
When items number in the hundreds and thousands and deadlines are tight, companies hand the card upload to a contractor. They take on gathering and normalizing the data, choosing the upload method for your volume, passing moderation, and delivering ready NTINs — while the team stays focused on sales.
This format is especially justified for importers and marketplace sellers with a broad product range: instead of mastering templates and APIs, you get the result — a digitized catalog with codes, ready for ESF, SNT, and receipts.
Quick checklist
- Assess the volume: units, hundreds, or a constant flow
- Choose the upload method for that volume
- Bring the data to a uniform format before uploading
- Check required fields and documents
- Upload a test batch and check moderation
- Set up an API if the product range changes actively
What to do next
WS Tech uploads product cards to the NKT turnkey: we normalize the data, choose web, Excel, or API for your volume, and bring the product range to ready NTIN codes.
This article covers: uploading product cards to the NKT, bulk upload to the NKT, NKT Excel template, NKT API 1C, digitizing goods in Kazakhstan.